Position Vacant: Junior Office Assistant

Position Summary

The Junior Office Assistant provides general administrative and clerical support to ensure the smooth day-to-day operation of the office. This entry-level role is ideal for someone who is organised, reliable, and eager to develop office and administrative skills while supporting multiple team members.

Key Duties and Responsibilities

Administrative Support

• Answer and direct phone calls, emails, and general inquiries in a professional manner
• Greet visitors and assist with basic front-desk or reception duties
• Perform data entry, filing, scanning, and document management (both digital and physical)
• Prepare simple documents, letters, and reports using standard office software

Office Operations

• Assist with maintaining office supplies, including monitoring stock levels and placing orders
• Help keep shared office spaces tidy, organised, and functional
• Support meeting preparation, including room setup, printing materials, and scheduling
• Handle incoming and outgoing mail and deliveries

Team Support

• Provide administrative assistance to various departments as required
• Help coordinate calendars, appointments, and internal communications
• Assist with basic bookkeeping tasks such as invoice processing or expense tracking (where applicable)
• Carry out general ad hoc tasks to support team efficiency

Record Keeping and Compliance

• Maintain accurate records and ensure documents are stored according to office procedures
• Follow company policies, confidentiality requirements, and workplace health and safety guidelines

Skills and Competencies

• Basic computer skills, including word processing, email, and spreadsheets
• Strong organisational skills and attention to detail
• Good written and verbal communication skills
• Ability to manage time effectively and prioritise tasks
• Willingness to learn and take direction

Qualifications and Experience

• High school diploma or equivalent
• Previous office, administrative, or customer service experience is an advantage, but not required
• Suitable for recent graduates or individuals seeking entry-level office experience

Personal Attributes

• Friendly and professional demeanor
• Dependable and punctual
• Proactive and eager to support others
• Ability to work independently and as part of a team

Join Our Team